What is the Digitisation Service?
The Academy Library Digitisation Service provides a centralised
service for processing all digital copyright material required for
student course work. The aim of the Service is to ensure the widest
level of access by all students to the required materials for both
on and off campus
courses, and to ensure that the digitisation of these materials at
UNSW@ADFA fully complies with the Copyright Act.
Access to the digitised material can be via the Library catalogue,
Course Reserve or School web pages. Links can also be be made
through to OLIVE or other teaching platforms.
What specific library issues
does the Service address?
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how to provide access to course materials
when the Library is closed; |
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how to provide access when the printed copy
in Course Reserve has been damaged, lost or stolen! |
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how to provide access when there is only 1
printed copy in Course Reserve and this copy is being used by
another student in the course; |
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how to minimise the copying of materials
already available digitally either in electronic journals subscribed
to by the Library or on the Web; |
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how to ensure that students get an integrated
view of all the print and electronic materials available
for a particular course; |
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how to minimise the use and referencing by
students of inappropriate materials found on the Web; |
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how to ensure that any copying complies with
the Copyright Act and that any copies made are accessible to
all students of the University College; and importantly |
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for the increasing number of external post-graduate
students, who may never physically come to UNSW@ADFA or visit the
Library, how to ensure that all of the course materials required
by these students are accessible when they need them, wherever
they live. |
What is the relationship between this
Service and the Library's Course Reserve Collection?
Where possible, the preferred format for course reserve
material is for it to be electronic. There
is a physical Course Reserve area on the Gound Floor of the
Library to provide
secure
access
to
books which
have multiple chapters cited, or where a whole book has been set
for a particular course, and other material which cannot be legally
digitised by the University.
What
are copyright course materials?
There are three main types:
- Book chapters, or parts of book chapters:
No more than one chapter, or 10% of a book may be digitally communicated
by the University at a time. The Digitisation Service will ensure that
whether here or at Kensington, another chapter from the book is not already
being communicated and that other copyright issues are complied with.
The service will then scan the chapter into PDF format along with the
appropriate Part VB electronic copyright notice, for viewing using Adobe
Acrobat reader.
- Journal articles, or parts of journal
articles:
These often already exist as digital documents from full-text
databases or electronic journals to which the Library subscribes.
If so, the Digitisation Service will create links in the Library
catalogue and Course Reserve. Links to these resources should
be created only by the Service in order to ensure that both
copyright and licence restrictions are observed. If journal
articles need to be scanned, the copyright limit is only one
article from each issue of a journal. The Service will process
these as required in the same way as book chapters.
- Artistic works, including incidental artistic
works contained within books or journal articles:
Each graph, chart, diagram, table, figure and illustration of any type is
considered to be a work in its own right. Any of these may be copied from
their source and reproduced digitally. As there is no limit on the number
of these which may be digitised and communicated, these do not need to be
processed only by the Digitisation Service. However, if Schools are to arrange
their own communication of artistic works, the following must be observed:
- Any lecture or course notes
containing such copyright material in digital format must carry
the Part VB electronic copyright notice. Copies in various
electronic formats are available from Marilyn
Dunbar, Digitisation Service Co-ordinator (02 6268 8106).
The notice must be legible, and students must not be able to
view any copyright material without having seen the notice.
- The material must be communicated only to
students and staff of the University. OLIVE is appropriately
secure for this purpose.
- All copyright material so communicated
must have appropriate citation, or acknowledgement of the source.
This may be next to the item, or in a bibliography at the end
of the notes/lecture. If material is reproduced with permission,
this should be noted.
What material is beyond
the scope of the Digitisation Service?
Lecturers' own material such as lecture notes, tutorial solutions
and exercises etc should remain on School web sites or OLIVE and
are currently outside the scope of the central Digitisation Service.
What are the
copyright restrictions?
With the passage of the Copyright (Digital
Agenda) Amendment Act 2000, which came into effect March 4th 2001,
new rights and obligations were introduced regarding digital material.
Communication of copyright material is governed by a statutory
licence under Part VB of the Act, and reasonable portions of copyright
works are defined for educational purposes. The Academy Library's
Copyright Support service provides
links to detailed information on copyright legislation and copyright
limitations
at the University of NSW.
See "
What are copyright course materials" above
for a summary.
What are the alternatives
when the material I require exceeds the copyright limits?
- The Digitisation Service
can provide advice regarding the implications of the licence
arrangements and copyright legislation, and suggest alternative
means of providing access to course materials if necessary.
- If copyright limits
prevent material from being copied, several options are available
- it
may be possible to communicate a greater proportion of the
work if it is out of print or
permission has been obtained from the copyright owner;
- Printing
copies may be possible because of the slightly less restrictive
limits for hard
copy items;
- Original printed items can be placed in the Library's Course
Reserve collection.
Can I scan copyright
course material to my own Web site?
No, with the exception of artistic works
(see "What are copyright course materials" Part
3c.)
To ensure that copyright infringement does not occur for all of
UNSW@ADFA a centralised approach, with a central record-keeping
database, has been endorsed and established for all other digital
copying and communicating. This can help ensure that all digitised materials include
the appropriate Part VB electronic copyright notice and access
is limited
to UNSW@ADFA staff and students.
If you want to create a link from your course Web site to
digitised material Library staff will supply you with the appropriate
URL.
How
to submit a request for digitisation?
For the digisation of printed materials please complete
details as required on the Digitisation
Request Form, print, then present the form together with your
original copy to Marilyn
Dunbar.
If material is already in digital format, it can be sent
to digitisation@adfa.edu.au
together with a completed copy of the Digitisation
Request Form.
You are required to provide full course and bibliographic
details to fulfill copyright requirements. For a journal article,
please include: author,
article title, journal title, volume, issue, month, year, and pages.
For a book: author/editor, chapter title, book title, place of
publication, publisher, year, pages (or chapter).
In what formats
can material be submitted?
The Digitisation Service will accept original
print items in journals and books from the Library's collection
or elsewhere, photocopies of items, or existing PDF files. PDF
files will result in the fastest processing of course material.
Presentation
of photocopies to be digitised?
When submitting photocopies the quality of
the originals is important for digitisation to ensure a high quality
screen display for the end user. Specifically:
- Copy should be clear (not faded) and clean
with no blackened edges or gutters;
- Print should be of legible size;
- Sheets should be A4 and single-sided;
- There should be one bibliographic item per Digitisation
Request Form. Please complete a Digitisation Request Form
for each item..
- Sheets with items pasted or taped onto them
cannot be copied.
What timeframes
are involved?
In order for digitised material to be available
by the first week of semester, the following timeframes need to
be observed:
For off campus courses: If a CD is required, lists of material for
digitisation must be received 3 months prior to the start of semester.
For online access only, 2 months.
For on campus courses: If lists are longer than 10 readings, they
must be received 4 weeks prior to the start of semester. For shorter
lists, 1 week.
How much does
it cost and who pays?
The Digitisation Service is a free service drawing on
the staff and resources of the SASG, including the Academy Library,
the Educational Technology Service (ETS), and the Information,
Comunication and Technology Services (ICTS). No costs for this
service will be attributed back to the Schools or individual academic
staff.
Enquiries
Enquiries should be addressed to the above email address
or by contacting either Marilyn
Dunbar on 02 6268 8106 or Sue
Beatty on 02 6268 8101.
Acknowledgment
The Academy Library wishes to acknowledge
the University of NSW Library, for permission to use their web
pages as the source for some of the information used in our Digitisation
Service pages.
